A specimen constitution of the type used by most County Thatchers Associations
1 The Association shall be known as the:
"RUTLAND AND LEICESTERSHIRE MASTER THATCHERS ASSOCIATION"
(a) To establish and maintain a high standard of thatching and to advance
and maintain the public reputation of the thatching craft.
(b) To improve the quality and availability of thatching materials.
(c) To organize, as may seem expedient in the interest of members, the
bulk purchase of materials on behalf of members.
(d) To safe guard and advance the interests of members by the negotiation
of special insurance and other trading arrangements.
(e) To assist the entry of persons into the craft and their subsequent
(f) To do all such things as may seem incidental or conducive to the attainment
of the above purposes or of any of them, including, without derogating
from the generality of the foregoing, to promote support and/or join any
other National or Regional Association, the objects and Constitution of
which may be considered by the Association to be consistent with the advancement
of the purposes of the Association.
A person working in the occupation of thatching of buildings within the
county of Rutland or Leicestershire (whether whole or part time) and who
has satisfied the requirements of paragraph b of this article shall be
eligible for membership of the Association.
(i) No person shall be accepted for election by the Committee who has
not been found to be a competent thatcher by no less than two members
of the Association nominated by the Committee and who shall have inspected
three roofs nominated by him/her for inspection by the said members. Two
of the nominated roofs shall be complete re-thatches and one shall be
in course of being re-thatched. The work to be inspected to be solely
the work of the applicant.
(ii) If a candidate for election shall object in writing to any one or
more members of the Association nominated to inspect his/her work the
Committee may in its absolute and unfettered discretion nominate an alternative
member or members to inspect his/her work. The candidate will be responsible
for ensuring that members nominated to inspect his/her work shall have
(i) On receipt of an application the Committee shall in confidence make
such inquiries as it sees fit as to the candidates suitability for membership
and shall determine in its unfettered discretion to accept or reject the
application and notify the candidate accordingly.
(ii) Refusal for entry into the Association must be notified in writing
to the applicant and the reasons given.
(iii) A candidate who has had his/her work accepted in compliance with
section (b) shall accept the offer of membership of the Association, in
writing once the Constitution and all relevant papers of the Association
have been made available to him/her.
(d) ASSOCIATE MEMBERSHIP
Any person who supports the purposes of the Association shall be eligible
for associate membership and may apply to the Committee in writing who
shall then decide on the application in accordance with paragraph c-(i)
of this article. Associate members shall be entitled to attend all general
or special meetings and social functions of the Association and shall
at any such meetings have the right to speak, but not vote on any resolution
on Constitutional changes.
(e) APPRENTICE MEMBERS
Apprentices employed by members on terms of apprenticeship approved by
the Committee may apply for membership in writing to the Committee who
shall decide on the application in accordance with paragraph c-(i) of
this article. All such applications shall be accompanied by an undertaking
by the employer member to be responsible for the apprentice's subscriptions.
If the apprentice so wishes he may be responsible for his/her own subscription.
At the successful completion of their apprenticeship, apprentice members
may apply for membership in accordance with paragraphs (a)-(b)-(c) of
this article. Apprentice/Trainee members will have a right to speak, but
not to vote on any matter.
(f) LIFE AND HONORARY MEMBERSHIP.
May be granted at the discretion of the Association with no voting rights.
Membership subscriptions shall be payable annually on the 5 of November
in advance and shall be such sums as the Association shall from time to
time determine in general meetings. The Association shall have power to
fix different rates of subscription for application or joining fees for
each category of membership. If the subscription of a member of any category
shall not be paid on or before the due date the Treasurer shall notify
the Secretary who shall send to the address last notified by the member
to the Association one final warning and if the subscription thereafter
remains unpaid for 28 clear days the relevant membership shall cease.
In the case of apprentice members the final warning shall be sent to the
address last notified both of the employing member and of the apprentice
and if the subscription shall remain unpaid after 28 clear days the apprentice
membership shall cease.
5 CESSATION OF MEMBERSHIP
A member of any category whose membership has ceased pursuant to Article
4 or any provisions of this Article shall cease to have any of the rights
The Committee may inquire into any allegation that any member of the Association
has been guilty of any conduct likely to bring the craft of thatching
into disrepute and if satisfied that member has a case to answer in the
matter shall give him/her written details of the complaint. If upon hearing
the member the Committee are of the opinion that the allegation has been
proved, they may expel the member or issue a written warning. In any subsequent
inquiry by the Committee into allegations of misconduct as aforesaid the
Committee may, if the allegation is proved to their satisfaction take
into account any previous warning in determining whether to expel or warn
The Committee may determine to restore any member who has ceased to be
a member under any provision of these articles to full membership upon
such terms (being not more favourable than those applicable to other members
of the same category as they may decide)
6 OFFICERS and COMMITTEE
The officers of the Association who Shall form the Committee and who
shall in all cases be honorary, shall be elected at the annual general
meeting of the Association to hold office for the forthcoming year but
shall be eligible for re-election. Expenses and honorariums to be paid
at the discretion of the Association. The officers shall be as follows:
(a) CHAIRPERSON: he/she Shall preside at general meetings of the
Association and of the Committee
(b) VICE-CHAIRPERSON: he/she shall officiate in the absence of
(c) SECRETARY: he/she shall prepare minutes of meetings, keep minutes
of meetings and conduct correspondence as authorized by the Committee.
In matters of emergency authorization may be given by the Chairperson
which shall be reported to the next Committee meeting.
(d) PRESIDENT: To be a person of standing as determined by the
(e) TREASURER: he/she Shall keep a true and accurate record of
all the Associations monetary transacting. Joint signatures of Treasurer
and Secretary required on cheques.
(f) Any other officers may be appointed at the discretion of the Association.
(g) AUDITORS: Any two members other than Treasurer or Secretary
to be appointed
The books and accounts of the Association shall be audited annually by
two members appointed at the A.G.M. who shall make a written report thereon.
8 ANNUAL GENERAL MEETINGS
(a) There shall be an annual general meeting of the Association. At such
a meeting a report of the proceedings of the Association including an
annual statement of accounts duly audited shall be presented by the Secretary.
The Secretary of the Association shall give to each member of the Association
not less than fourteen clear days of the date time and place of the annual
general meeting and shall send with such notice a copy of the annual report
and annual statement of accounts duly audited for the preceding financial
(i) There shall be meetings as needed each year. At least one must be
held which shall be the A.G.M.
(b) Proceedings at annual or special meetings: At every annual or special
meeting the chair shall be taken by the President, or in his/her absence,
by the Vice Chairperson. The number to make up a quorum to be .50 per
cent of the membership qualified to vote. Postal votes to be accepted
except on Constitutional changes
(c) Functions of the Committee:
Subject to any directions given from time to time by the Association the
Committee shall provide for the conduct, administration, management and
control of the affairs of the Association.
(d) Special meetings: Special meetings of the Association may be convened
at any time by the Committee or by the Secretary on receipt of a requisition
in writing signed by not less than the number in that Association which
makes up a quorum. Not less than seven clear days notice of the date time
and place of any such special meeting shall be given to each member of
the Association and the notice shall state the object of the meeting.
No business shall be transacted at any special meeting other than that
specified in the notice.
(a) At meetings of the Association every question shall be determined
by a show of hands or by ballot if a ballot be chosen.
(b) At meetings of the Committee every question shall be determined by
a show of hands.
(c) The person presiding at a meeting of the Association or of the Committee
shall, in addition to his/her being entitled to vote in the first instance,
have a second casting vote in the case of an equality of votes.
A minute book shall be kept, and proper entries made therein of all business
transacted at every meeting of the Association or of the Committee.
11 FINANCIAL YEAR
The financial year of the Association shall be from November 5th to November
4th, the A.G.M. to be held between this date and the first Thursday of
December in compliance with section 8 (i)
12 REPRESENTATION AT CONFERENCES, etc.
The Committee may from time to time nominate members to represent the
Association at Conferences, meetings or Exhibitions. Travelling and out
of pocket expenses of any such representative may be paid by the Association.
12 (a) In the event of a member of the Association sustaining any accident
or general long term ill health so as to prevent the completion of a contract,
The Association will nominate a member to complete that contract, the
cost of the completion work shall be born by the Owner.
The Committee may, on behalf of the Association, negotiate with any national
organization with which it may consider it expedient so as to do pursuant
to this article with a view to the affiliation of the Association to such
an organization. No such affiliation shall be made until approved by a
general meeting of the Association.
14 ALTERATION OF CONSTITUTION
No alteration or amendment of, or addition to this Constitution shall
be made except in pursuance of a resolution supported by at least two
thirds of those present and voting at an annual meeting of the Association.
Notice of any Motion for any such alteration or amendment or addition
other than a notice given pursuant to a resolution of the Committee shall
be given in writing to the Secretary of the Association not less than
one calendar month before the meeting, and a copy of every such notice,
including a notice given pursuant to a resolution of the Committee shall
be sent by the Secretary to every member of the Association at least seven
clear days before the meeting at which the action is to be considered.
(Last amended 15 11 1995)
© RUTLAND AND LEICESTERSHIRE MASTER THATCHERS ASSOCIATION
- All Rights Reserved.